Vacation

Vacation Accrual & Limits

• Full-time employees (1.0 FTE) accrue 15 hours (2 days) of vacation per month (for months in which they are paid for at least two weeks).
• Employees working less than 1.0 FTE accrue vacation on a prorated basis.
• Employees may accrue up to 300 hours (40 days) of vacation time.

Using Vacation Time

• Supervisor Approval Required – Vacation time must be pre-approved by your supervisor, considering departmental needs and other time-off requests.
• Advance Notice – Employees should provide at least two weeks’ notice before taking vacation.
• No Advance Use – Vacation may not be used before it is accrued.
• Monthly Reporting – Employees must report their vacation usage each month.

Important Notes

• Unused vacation time is not paid out upon termination of employment.
• Vacation time cannot be used to extend the final date of employment.

Taking PTO is an important part of maintaining balance and well-being—be sure to plan your time off and take advantage of this valuable benefit!

Vacation Accrual

LCCSSA employees accrue vacation based on years of service and hours paid:

• Accrual is prorated for employees working less than 1.0 FTE.
• Employees working a 2080-hour schedule accrue vacation at a higher rate.
• Vacation does not accrue on overtime hours or during unpaid leave.

Using & Scheduling Vacation

• No Advance Use – Vacation may not be used before it is accrued.
• Vacation should be scheduled in advance in cooperation with the employee’s supervisor.
• Supervisors will consider both department needs and employee preferences when approving requests.
• Requests for vacation during the academic year will not be unreasonably denied.
• If multiple employees request the same time off, seniority may determine priority.

Vacation Carryover & Maximum Accumulation

• Employees must use vacation annually and cannot carry over excessive unused time.
• Once the maximum balance is reached, no additional vacation will accrue until time is used.

Vacation Payout at Termination

• Up to 24 days of unused, accrued vacation will be paid upon termination or retirement.
• In the event of an employee’s death, up to 24 days of vacation will be paid to their estate.

For full details, please refer to the LCCSSA Collective Bargaining Agreement or contact HR for assistance.

Vacation Accrual

LCCSSA employees accrue vacation based on years of service and hours paid:

• Accrual is prorated for employees working less than 1.0 FTE.
• Full-time employees who work less than 75 compensated hours in a month will not accrue vacation time for that month.
• Vacation does not accrue on overtime hours or during unpaid leave.

Using & Scheduling Vacation

• No Advance Use – Vacation may not be used before it is accrued.
• Vacation should be scheduled in advance in cooperation with the employee’s supervisor.
• Supervisors will consider both department needs and employee preferences when approving requests.
• Requests for vacation during the academic year will not be unreasonably denied.
• If multiple employees request the same time off, seniority may determine priority. However, employees may only exercise their right of seniority once annually.

For full details, please refer to the Teamsters Contract or contact HR for assistance.