Vacation for Unrepresented Administrative Employees

Policy Statement: Lewis & Clark College recognizes that periodic breaks from work benefit the health and well-being of its employees. The College provides paid vacation leave in order to promote a healthy work-life balance

Applicability: This policy applies to benefits-eligible, unrepresented administrative employees only. The accrual and use of vacation time by represented employees is governed by applicable collective bargaining agreements.

Policy: A full-time employee, at 1.0 FTE (full-time equivalency), will accrue 15 hours (2 days) of vacation time per month (in any month in which the employee is paid for at least two weeks).

Vacation accrual for employees employed at less than 1.0 FTE is prorated based on FTE.

Employees may accrue up to 300 hours (40 days) of vacation time. [Transition Period Note : Notwithstanding the 300 hours cap, during the benefits year beginning September 1, 2020 and ending on August 31, 2021, employees will be allowed to accrue up to 315 hours (42 days) of vacation in recognition of the disruption to vacation plans caused by COVID-19 in 2019-20 .]

Use of vacation time must be pre-approved by the employee’s supervisor, taking into consideration the needs of the department and vacation requests made by other employees in the department. Vacation may not be taken in advance of earning it. Employees should provide at least two weeks’ notice of their intended use of vacation time.

Employees are required to report vacation usage on a monthly basis.

Employees will not be paid for unused vacation time at termination of employment. Vacation time may not be used to extend the final date of employment.

 

Adopted by Executive Council July 1, 2020

Effective September 1, 2020