Human Resources - Lewis & Clark

Student Pay Rates

The pay rate for student employees is default to the current Portland-metro minimum wage per BOLI.

A supervisor can request additional pay for the following reasons:

• Position requires certification or other specialized training to do the job or as part of job compliance (other than FERPA training)
• Position requires a minimum bachelor’s degree or equivalent
• A returning student will have increased leadership/management responsibilities

Grade	Hourly Wage Range
0	Minimum wage
1	+$0.50 - $1.00
2	+$1.50 - $2.00
3	+$2.50 - $3.00

All student employee compensation increase requests are to be sent via email with a justification to Helen Howell for approval (CC: Jordan Latt).

Workday Time Approval

Students will enter their time in Workday, and this is where the supervisor will approve time.  Detailed instructions can be found in the Workday Supervisor Training Materials.

• Students submit their time to the supervisor by the 20th of the current month. Please note that students must project hours worked from the 21st to the last day of the month. Supervisors will receive a notification in their Workday Inbox alerting them that student’s time entry is ready for approval.
• The deadline for approving student time is the 20th of the month. The supervisor may choose to approve, edit, or send the time sheet back to the student for corrections.  After the time entries are approved by the supervisor, they are sent directly to payroll for processing.
• If a student works more or less than hours projected for the 21st to the last day of the month, they will need to make corrections to their time. Time cards will open on the first of the month for the prior month. Students will need to log into Workday and make the corrections on the specific dates that were incorrect. During payroll processing, Workday will run a “retro” process to pick up any changes for the previous month and make adjustments, which will be paid on the current paycheck.

Payroll Deadlines

Students should submit time weekly for supervisors to approve.

The final deadline for students to turn in time for the entire pay period (through the last day of the month) is the 20th of the current month, and supervisors must approve that time by the end of the day on the 20th of the month.  Students are paid on the last day of the month.

Pay periods and pay dates can be seen on the student’s Workday time entry screens.  In the case the last day of the month falls on a weekend, the pay date will be the preceding Friday.