Workday

The Workday Inbox contains tasks or actions assigned to you. This may include time off approvals, benefit changes, new hire forms, and many other items. You will receive notification in your L&C email inbox when you have tasks to complete in Workday.

• How to Use Your Workday Inbox
• How to Complete Delegated Tasks in Workday
• How to Bulk Approve in Workday

• Update Your Contact Information
• Update Your Chosen Name 
• Add Publications
  
  

Student Employees
All student employees (CAS, LAW, GRAD) will have to update your personal
information through your respective student registrar. The student registrar’s
system will sync overnight with Workday.

• Hourly Time Worked Entry
• Submit or Correct Time Off
• View Your Time Off Balances

Supervisor Time and Absence

• Review and Approve Time Off for Exempt Employee

• Review and Approve Time Entry and Time Off Requests for Non-Exempt Employee

• View Your Team’s Time Off

• View Timesheet Summary

• Enter Time for a Worker

• Approve and Submit Time Off Corrections

• Request Payment for Missed Hours
• Student Employment Update Request Form

• Direct Deposit
• Change W-4/Tax Withholding Elections
• View and Print Payslips
• Access W-2

 

• Create Job Requisition - Staff
• Create Job Requisition - Student
• Job Requisition Approval - Staff
• Navigating Recruiting Stages - Staff
• Navigating Recruiting Stages - Student
• Create Offer - Staff
• Create Offer - Student

Notice Regarding Remote Candidates:

Lewis & Clark College is set up for payroll taxes in the following states. Final candidate(s) who reside in a state Lewis & Clark College is not set up, adding a new states requires:

• The Department and the Dean’s approval
• Submitting the Adding New Out of State Registration Request Form
• The Department to absorb all registration costs

If the posted position is a remote non-exempt hourly employee, managers must follow additional oversight responsibilities; such as factoring locality minimum wage, timesheet tracking, etc.

Registering a new state will take up to approximately 8 weeks. Each state has their own rules and many states require registration and taxation on day 1 when work is performed in their state.

If you have any questions about the procedure to register a new state, please contact the Human Resources department at hr@lclark.edu or 503-768-6235.

• Student Employee: Time Entry
• Check Work Study Balance
• Request Payment for Missed Hours

Workday can be accessed from a PC, Mac, table or smartphone (Apple or Android devices) with a secure internet connection.

• Mobile Device Set Up
  Tablet & Smartphone Devices
  
  • How to Install & Login to Workday
  • Getting Started with Workday for iPhone & Android
    Organization ID/Tenant Name: lewisandclark
• Remote Access
  Accessing Workday off-campus will require you to first log into VPN.
  Once you are logged into VPN, you should be able to securely log into Workday.
  

• When do I need to submit my hours/when I need to approve my employee’s hours?
  In general, we recommend that you submit hours on a weekly basis. The final deadline to submit all hours for each month is the 20th of that month by 11:59pm. Supervisors will have until 12:00 pm on the 21st of each month to approve submitted hours.
• The last day of the pay period is midweek. Is it still OK to submit, even though I don’t have hours entered for the rest of the week? Will I be able to enter hours on that week later and resubmit?
  Yes, even if the last day of the pay period is midweek (30th or 31st), you should still submit. Once the first day of the next period is here (1st), you will be able to submit hours on those days. When you resubmit the week, you will only be paid for the new hours in the new period.

• The time approval deadline falls on the weekend. I don’t work weekends. What do I do?
  If supervisors would not like to do approval on the weekend, they should create a deadline on Friday that their employees finish submitting time for the month. Supervisors can then approve the time before they leave work.

• My manager is out of town for the summer. How do I get my time worked and time off approved?
  Your manager should delegate that task to someone else in your department who can approve your time. If they have already left, contact HR to assist you in setting up that delegation. HR can also approve your time and time off requests if necessary.

• I work on Saturday and Sunday and Workday won’t let me submit a Time Off Request on the weekend.
  The default is for the system to ignore Saturday and Sunday requests, however, it is easy to override that. When the window pops up to enter the Time Off Type and Daily Quantity, there is one additional step. After you select the Time Off Type, a check box will appear called “Include All Selected Days.” Check that day to take Time Off on Saturday and Sundays.