/ Information Technology/ AI for Administrative Staff - Creating and Managing your Digital Intern

AI for Administrative Staff - Creating and Managing your Digital Intern

This four-part workshop series, AI for Administrative Staff, will guide you through the process of creating and managing your very own “Digital Intern” using Gemini. Designed specifically for the administrative staff at L&C, this series will equip you with the skills to streamline daily tasks, enhance your productivity, and work smarter. Starting with the fundamentals of what AI is and how to use it safely, we will progress through basic and advanced prompting techniques, culminating in your ability to build custom, reusable instructions to automate your most common workflows. All sessions will be held virtually, and will include some hands-on work. Workshops will be recorded. You don’t have to attend all sessions, but they are designed to scaffold from one to the next.

September 04, 2025

An image of a smiling robot sitting at a table, waving with one hand, and taking notes in the other

Credit: Google Gemini (Imagen)

Individual Workshop Descriptions

Workshop 1: October 6th, 2025, 11AM-Noon
Designing your AI Digital Intern - What Generative AI Is, How It Works, and How to Use It Safely
This foundational session introduces you to the concept of generative AI, explaining what it is, how it works, and its ideal uses in an administrative context. We will establish the crucial safety and ethical guardrails for using this technology responsibly, including data privacy and L&C’s AI policy. You will leave with a clear mental model for how to begin delegating appropriate tasks to your new “intern.”

Workshop 2: October 20th, 2025, 11AM-Noon
Onboarding your Digital Intern - Prompting Fundamentals for Administrative Excellence
Learn the art and science of writing effective prompts to get the results you need for tasks like drafting emails, summarizing documents, and brainstorming ideas. We will break down the anatomy of a great prompt—Persona, Task, Context, Format, and Tone—and give you hands-on practice using our AI Prompt Library. This session ensures you can provide your digital intern with the clear and specific instructions it needs to excel.

Workshop 3: November 3rd, 2025, 11AM-Noon
Up-skilling your Digital Intern with Advanced Prompting
Take your skills to the next level by learning advanced prompting techniques designed to tackle more complex, multi-step projects. This workshop explores methods like “chain-of-thought” and multi-persona prompting, showing you how to refine your requests iteratively to achieve higher-quality, more nuanced results. You’ll learn how to manage sophisticated tasks, from organizing data into tables to creating detailed project outlines.

Workshop 4: November 17th, 2025, 11AM-Noon
Creating Your Most Reliable Digital Intern Using Gemini Gems
In this culminating session, discover how to automate your most frequent and repetitive tasks by creating custom, reusable instructions called Gemini Gems. You will learn to identify ideal tasks for automation and build your very own Gem, turning your digital intern into a reliable, specialized assistant for your specific workflow. We will wrap up the series by reviewing key principles and sharing best practices to continue your learning journey.

Contact Liz Young in IT to get added to the workshops you wish to attend.

PioNet-Guest Wi-Fi Network Retiring January 5, 2026

The old guest Wi-Fi network, Pio-Net Guest, will be permanently turned off on January 5, 2026. To ensure you can reconnect easily when campus reopens, please switch from Pio-Net Guest to either LC Guest or PioNet before the winter break closure.

New Guest Wi-Fi Network Launching November 4

On November 4, Information Technology will launch a new guest Wi-Fi network named LC Guest, to eventually replace the current PIONET Guest network. The PIONET Guest network will be turned off on January 5, 2026.

New Zoom Minimum Version Requirement Begins September 30

On September 30 L&C’s Zoom instance will be set to a new minimum version requirement for all clients. Mac and Windows workstations need to update to version 6.5.7 or higher as of September 30 in order to continue joining and hosting meetings. Out of date Zoom applications will not be able to join L&C hosted meetings.

September Moodle Maintenance Updates

The IT team has completed our September Moodle maintenance, focusing on critical updates to improve our learning management system. These changes enhance both security and accessibility for all users.